Finance Officer (Full Time)

Dublin, Ireland

Reporting to:

Chief Operations Officer

Responsible to:

Chief Operations Officer

Job Purpose:

Finance and Statutory Compliance Management

To ensure the financial health of the organisation by administering accounting operations to meet statutory, legal and charitable governance requirements and a robust reporting regime.

To provide accurate financial information and reports to support the organisation’s management, governance and decision-making processes.

To support the Chief Operations Officer in monitoring and maintaining compliance with statutory, legal and charitable governance requirements.

Key responsibilities

Finance

    • Keep accurate records for all daily transactions
    • Maintain and manage the procurement process of the organisation
    • Support the team in respect of the monthly expense claim process and approval process on the online accounts package
    • Preparation of monthly reconciliations, expense reports and balance sheet schedules
    • Maintain the fixed asset register
    • Prepare monthly, quarterly and annual financial reports in a timely manner
    • Prepare funder and project reports, as required, compiled in line with relevant funding agreements
    • Prepare internal reports as required, including reports for Board sub-committees
    • Prepare files for financial audits and liaising with auditors, when required
    • Assist with budget preparation
    • To support the COO with property management for Head Office in Dublin by liaising with property owner partners and the property management company
    • Maintain and update financial procedures as agreed with Senior Management
    • Review and implement financial policies
    • Providing support to the COO and the Board sub-committees as required
    • Maintain and monitor compliance schedule
    • Keep up to date with all current accountancy practices i.e., Charity Law, SORP
    • To ensure the confidentiality of all information in any media or format in relation to the children and young people who use the service

Compliance

  • Maintain and update garda vetting records
  • Maintain and update compliance calendar
  • Support COO in risk management and monitoring
  • Maintain and update GDPR breach register

Additional Responsibilities

  • Attend internal regular meetings and provide reports and information as required
  • Participate actively in team, planning and staff meetings as required to function effectively within the organisation
  • Participate in regular supervision with line manager
  • Be vigilant to any child protection risks, health and safety risks and data protection risks in the workplace and bring any concerns to designated officers and/or your line-manager
  • Undertake other duties as may be reasonably required from time-to-time

Desirable Skills and Experience

  • At least 3 years previous experience in a similar role
  • Accounting Technician qualification or similar qualification and/or experience
  • Demonstrate strong management accounting knowledge
  • Experienced in budgeting and financial reporting
  • Knowledge of FRS 102 SORP and experience in not-for-profit sector
  • Demonstrate an ability to take ownership and drive issues through to completion
  • Demonstrate an ability to manage workloads to meet tight reporting timelines
  • Problem identification and solving skills
  • The candidate will be a self-starter, flexible and comfortable working on their own initiative
  • Excellent IT literacy and administrative skills
  • Experience with Accounts IQ is not essential but advantageous

Attitude

  • Commitment to the values and mission of EPIC
  • Flexibility and adaptability
  • Commitment to ongoing professional development

Please note:

 EPIC, Empowering People in Care believes in the value of a diverse workforce and encourages applications from people from all ethnic, cultural, religious, and social backgrounds: in particular, Black, Asian, and Minority Ethnic and LGBTIQ+ people. We are trying to build a more diverse and representative workplace and environment.

 

This role will be flexible in line with EPIC’s current hybrid working model – requiring some office-based work and some remote work – within the working hours of the organisation.

 

It is envisaged that the post-holder will be flexible in using their own initiative to develop the role in line with the objectives and mission of EPIC.  The job description attached does not define all responsibilities within the role but offers a detailed overview of the role.

 

The post holder will also undertake training on Children First (Tusla e-learning programme) and abide at all times by this and by EPIC’s policies on child protection and welfare.


Terms: This is a full-time post (35 hours per week), with a six-month probationary period. Annual leave entitlement of 25 day per annum. Participation in the company pension scheme is matched by a 5% Employer contribution on completion, commencing on completion of the probationary period.

All roles within EPIC are subject to Garda Vetting.

 

Closing Date for applications:   28th September 2022

 

Salary: €35,000 to €40,000 per annum commensurate with experience.

 

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